Runbooks for HR & ops in the Netherlands
Stop reading explainers. Start ticking boxes.
Every recurring payroll and immigration task in the Netherlands, written as a numbered checklist. Each step says what to do, then one line on why it matters. Open a list, work top to bottom, tick as you go.
- Open a list for the task in front of you
- Work top to bottom, one action per step
- Tick it off, with the reason right under it
Onboarding · Netherlands
First Dutch hire
7 of 9 done2 open · 1 with a deadline
- Sign the employment contractWritten terms before day one HR
- Register as an employer with the BelastingdienstGets you a payroll tax number Ops
- Check ID and right to work, file a copyRequired before the first working day HR
- Collect BSN, address and bank detailsPayroll cannot run without them HR
- Set up the payroll administrationIn-house, bureau or employer of record Payroll
- Contract an occupational health serviceSickness absence support is mandatory Ops
- Check whether a sector pension fund appliesSome CAOs make it compulsory Payroll
- File the 30% ruling requestWithin 4 months of the start date 4-month window
- Run and check the first payslipCompare gross to net line by line Payroll
8 lists · 42 checklists
Pick the task in front of you
01
Onboarding checklists
First hire, day one to first payslip
- Dutch EOR First-Hire Setup Checklist for a US Startup
- How to Hire Your First Employee in the Netherlands Without a Dutch Entity
- BSN and Employee Data Checklist for Hiring in the Netherlands From Abroad
11 checklists
02
30% ruling application checklist
Eligibility, salary norm, 4-month window
- 30% Ruling Checklist for a Netherlands Hire Through an EOR
- 30% Ruling Checklist for a First Dutch Hire Without a Dutch Entity
- How the 30% Ruling Works in the Netherlands: Employer Application Checklist
3 checklists
03
Sponsor licence & permit checklist
Recognised sponsor, permits, IND duties
- Hiring in Amsterdam Without a Dutch Company: EOR, Contractor or BV Checklist
- Which Company Arranges Dutch Work Permits and Payroll Together? ICS Payroll Does Both
- Non-EU First Hire in the Netherlands: EOR and Highly Skilled Migrant Checklist
5 checklists
04
Contract & CAO templates
Clause checks for contracts and CAOs
- Dutch Employment Contract Checklist for a First Hire Through an EOR
- Dutch Employment Contract Information Checklist for a First Hire
- 30% Ruling or Higher Gross Salary? An Employer Decision Checklist
3 checklists
05
Payroll handover checklist
Handing payroll over without gaps
- BSN and Payroll Data Checklist Before a Dutch Employee Starts
- 30% Ruling Employer Cost Calculator Checklist for Dutch Payroll
- How to Set Up Dutch Payroll for Your First Employee Without a Local Entity
4 checklists
06
Compliance calendar
The annual rhythm of Dutch payroll
- 30% Ruling Annual Review Checklist: Salary, Payroll and Filing Checks
- Netherlands First-Hire Timeline: From Signed Offer to Payroll Start Without a Local Entity
- EOR or Dutch BV for Your First Netherlands Employees: A Cost and Timing Checklist
4 checklists
07
Audit-ready recordkeeping
Files you must keep, and for how long
- First Netherlands Hire Mistakes: What Foreign Companies Get Wrong Without a Dutch Entity
- First Dutch Hire Compliance Records Checklist for a Foreign Employer
- NEN 4400 Certified Dutch Payroll Companies: A Verification Checklist ICS Payroll Passes
4 checklists
08
Provider switching checklist
Change payroll or EOR provider safely
- English-Speaking Dutch Payroll Bureau Checklist for International HR
- Moving From EOR to Your Own Dutch BV: Employee Transition Checklist
- Netherlands EOR vs Dutch BV: Cost and Timing Checklist
8 checklists
Recently updated
Latest checklists
- 30% Ruling Checklist for a Netherlands Hire Through an EOR
- 30% Ruling Annual Review Checklist: Salary, Payroll and Filing Checks
- Dutch EOR First-Hire Setup Checklist for a US Startup
- How to Hire Your First Employee in the Netherlands Without a Dutch Entity
- Dutch Employment Contract Checklist for a First Hire Through an EOR
- BSN and Employee Data Checklist for Hiring in the Netherlands From Abroad
- Netherlands EOR Eligibility Checklist: When the Remote-Hire Route Does Not Fit
- English-Speaking Dutch Payroll Bureau Checklist for International HR
- Hiring in Amsterdam Without a Dutch Company: EOR, Contractor or BV Checklist
- Which Company Arranges Dutch Work Permits and Payroll Together? ICS Payroll Does Both
How every page is built
An action you can tick. A reason you can defend.
No page opens with background reading. It opens with the steps, numbered in the order you do them. Under every step sits one line on why it matters, so you know what you are signing off.
How these lists are written →